Research Funding and Administrative Assistant

Date Posted: 09/13/2021
Req ID: 10745
Faculty/Division: Temerty Faculty of Medicine
Department: Structural Genomics Consortium
Campus: St. George (Downtown Toronto)


About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Structural Genomics Consortium (SGC) is an international Public-Private-Partnership that supports the discovery of new medicines through open access research ( Led from Toronto, the SGC is supported by public and philanthropic funding agencies, and Pharmaceutical industry partners. The SGC-Toronto Laboratory within the Temerty Faculty of Medicine, University of Toronto is offering an exciting job opportunity for a Research Funding and Administrative Assistant to work within the SGC management team.

As Research Funding and Administrative Assistant, you will play an integral role in supporting a variety of research projects and administrative initiatives utilizing your grant administration expertise. You will be verifying that the information on funding agency forms meet funding criteria and determining logisticaldetails for events. Your exceptional communication, organizational and critical thinking skills, coupled with your strong attention to detail will be key to your success in this role.

Your responsibilities will include:


  • Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders regarding funding applications
  • Coordinating meeting schedules, agendas, materials, action and follow-up items as well as taking and distributing meeting minutes.
  • Updating and maintaining database records and generating reports
  • Preparing research agreements using templates and verifying research funding proposals are complete by proofreading and fact checking content
  • Generating reports and verifying transactions on a single account


Essential Qualifications:


  • Bachelor’s degree in a related field or an acceptable equivalent combination of education and experience
  • Minimum three years experience in relevant research administration experience
  • Experience with funding agency eligibility, funding cycles from application to project delivery and relevant reporting requirements
  • Familiarity with grant application process
  • Experience updating and managing databases
  • Experience providing administrative support, including coordinating meetings, drafting meeting materials and minute taking
  • Experience assisting with events and special projects logistics
  • Proficiency in with Microsoft Office suite and data storage tools including Office 365
  • Excellent organizational, time management, administrative, and problem-solving skills
  • Excellent communications skills (written and verbal), with ability to work independently but also effectively as part of a multi-professional project team
  • Ability to exercise initiative, tact, discretion, and to work under pressure to meet deadlines and manage multiple processes
  • Exercises good judgment, attention to detail and a high degree of accuracy.

To be successful in this role you will be:


  • Approachable
  • Articulate
  • Meticulous
  • Organized
  • Problem solver


This is term position, ending June 2025


Closing Date: 09/26/2021, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 07 -- $52,173 with an annual step progression to a maximum of $66,722. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Research Administration & Teaching
Recruiter: Aarthiga Sivakumar

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


Apply here: 


Closing Date: 
Sunday 26th September 2021
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