This privacy policy describes how we collect and use your personal data during your use of the Structural Genomics Consortium (SGC) website (www.thesgc.org) (the “website”) in accordance with the General Data Protection Regulation (GDPR) and related UK data protection legislation.
A. Who is using your personal data?
SGC, a company limited by guarantee (company no. 4714553) that is registered as a charity in England and Wales (charity no. 1097737), is the “data controller" for the information that we collect when you visit the website. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR.
Access to your personal data within SGC will be provided to those personnel who need to view it as part of their work in connection with the operation of the website. It will also be shared with third parties as described in Section E below.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We may update this policy at any time.
B. Glossary
Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include data where your identity has been removed (anonymous data).
Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure, deletion or retention.
C. What types of data do we collect about you?
We may collect personal data that you choose to provide to us (e.g., name, contact details, job title, organisational affiliation, languages, applications for grants or jobs, donations and related records, and communications). We may also collect technical data from your device and/or about your visit to the website. Non‑essential cookies (e.g., analytics) are used only with your consent, which you may withdraw at anytime via our cookies management tool.
D. Purposes and legal bases
We may process your personal data for the following purposes and legal bases:
- To provide services, process applications (e.g. for grants or jobs), and/or respond to enquiries (contract bases).
- To send newsletters, event invitations, advocacy updates, and/or publish supporter lists (where you opt in) (consent bases).
- To manage donations and/or comply with accounting/charity regulations (legal obligation bases).
- To manage and improve our website and operations, ensure security, and/or prevent fraud (legitimate interest bases).
E. Sharing your data
We may share your personal data with trusted service providers who process it on our instructions and with partners where necessary for our programmes. We will only publish your name or affiliation publicly as a supporter with your explicit consent, which you can withdraw at any time.
We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others.
Where your data is shared with third parties, we will seek to share the minimum amount necessary.
F. Data storage and transfer
We may store data collected by the website manually or electronically, in the latter case on secure servers. Where we transfer personal data internationally, we will use lawful transfer mechanisms, such as the UK International Data Transfer Addendum, the EU Standard Contractual Clauses (SCCs), or adequacy decisions, as applicable.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website.
G. Data retention
We retain personal data only for as long as necessary for the purposes collected or as required by law. Mailing list data is retained until you unsubscribe or we determine it is no longer needed.
H. Third party websites
Our website may contain links to and from various third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
I. Your rights
Under certain circumstances, you may have the right to access, rectify, erase, and port your data; to restrict or object to processing based on legitimate interests or direct marketing; and to withdraw consent at any time. You may also lodge a complaint with the Information Commissioner’s Office (ICO) at: https://ico.org.uk/concerns/.
J. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.
K. Changes to this policy
We may update this policy from time to time. Any changes we make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.
If we make material changes, we will provide prominent notice, such as a website banner or direct email, as appropriate. The ‘Last modified’ date below will always reflect the latest version.
L. How to Contact Us
To exercise your rights or raise a concern, contact us at info@thesgc.org. If you are not satisfied with our response, you may lodge a complaint with the ICO as indicated in Section I above.
M. Effective date
Last modified: March 3, 2026